KentVision is a major project underway at the University to bring together a number of different administrative processes and to simplify how we support the student journey.
A new Student Record System will replace the expiring Student Data System (SDS) and introduce simpler, more consistent ways to input, manage and process student data. This is one of a number of projects in 2021 focused on how we work together, intended to simplify processes and activity as new structures and teams take shape.
The functional build of KentVision is complete, with the Student Record System performing as expected and an extended period of development and testing now underway. Data migration has proven more challenging and is now scheduled for February with preparation for the live environment taking place across March prior to KentVision launch in April 2021 following completion of the Spring Term. This revised launch date supports set-up and completion of Online Module Registration (OMR) as for previous years, and extends the time available for staff to familiarise themselves with the new system and to engage with the extensive range of training opportunities and user engagement sessions which are already underway. It also strengthens opportunities to incorporate user feedback within planned enhancements to KentVision later in the year.
Alongside current training, we will run a series of workshops early in the new year to talk through the new system and outline key changes with staff prior to launch in April. These sessions will include activities on getting started with the system, enrolment and registration, attendance recording, module assessment entries, and student support engagement. Workshops will take place remotely, with dedicated Microsoft Teams channels enabled to support users working across different areas of the University. Relevant groups of staff will be contacted directly in the coming weeks with further information regarding this support.
Training and Support
In addition to the dedicated sessions to be rolled out across the new year, online and face-to-face support will continue throughout 2021 as users get used to the system and we identify further ways to improve it. The KentVision project team will continue to be available throughout the run-up to launch, with their dedicated trainer Paul Sales leading on ensuring that people are equipped to make the most of the new simplified system.
A number of resources and video guides are now available on the KentVision staff webpages to help staff familiarise themselves with the new system at their own pace ahead of more in-depth support and guidance provided throughout the year.
The final stages of implementing KentVision may lead to known outage of specific systems at various points across the Spring Term. We will do everything we can to minimise this disruption, and are working closely with IS colleagues to ensure students and staff are provided with timely updates.