System Guides & Training

KentVision video and training guides

Accessing the tutorials below

Use the list of functional areas for videos and tutorials that we’ll add to as the system goes live. To access the links, log in with your Kent details (for example, username pjs21@kent.ac.uk).

Teams support site

Users will soon be added to a Microsoft Teams site called CSAO KentVision Training. Use it to access training materials and communicate with KentVision trainers and the wider support team.

Online live training sessions

Training timetable for April
Book a training session or one-to-one - click a session from the top of the screen to see the available day(s).Click an active date (unavailable dates are greyed out) to see and select a session time. Then scroll down to add your personal details and click Book.
Training is delivered via Microsoft Teams so look out for the invitation once you’ve booked.
Sessions are recorded and posted to the KentVision Training Teams site after the event.

If you have any questions or queries, please email kvtraining@kent.ac.uk.

Module Assessment & Module Administration

Videos below cover the core functions of module assessment and give an overview of the module viewing options in the system.

Recorded sessions (approximately 55 minutes long)

11/01: Module assessment

25/01: Module assessment

10/02: Module administration

24/02: Module administration

Module Assessment Overview

5-minute overview of the differences between Kent Vision system and the Student Data System (SDS)

Module Marks Input

8-minute introduction to module mark entry in Kent Vision and the new concept of entering a mark and grade.

Module Assessment Patterns and Deadline Administration

How to view and request changes to an assessment pattern, and see a report of module assessment data for your academic centre.

Module Marks Export and Import

How to export a csv file for collation of module marks and grades, and import it into Kent Vision.

Module Administration

Overview of the module options on a student record for Divisional staff.

Attendance Management

The videos below will demonstrate all aspects of attendance recording and absence management.

Recorded training sessions are now available: 13 January 2021 , 27 January 2021, 15 April

Creating and Printing Attendance Sheets

This video will show you how to create and print attendance sheets individually and in bulk.

Module Attendance Entry

This video will demonstrate how staff can enter attendance data in the Kent Vision system.

Manage Student Attendance

This video will display how to amend student attendance data and record a notified absence.

Manage Module Attendance

This video will show users how to reset previously entered attendance data for an event and set an activity as cancelled.

Attendance Look Up (Module & Student

This video looks at the attendance look up facility for all staff by both module and student.

Change of Circumstances

The video guides below will guide you though how to request a change of circumstance for a withdrawal, course transfer and a change of mode of attendance. Recorded training sessions are now available: 12 January 2021, 08 February

Withdrawal Request

This video will demonstrate the process for creating and submitting a withdrawal request in the Kent Vision system.

Course Transfer Request

This video will demonstrate the process for requesting a course transfer.

Intermission Request

This video will demonstrate the process for requesting an intermission/suspension of student study.

Mode of Attendance Change Request

This video will demonstrate the process for requesting a change of mode of attendance.

Return from Intermission

This video will look at the steps required that a record for an intermitting student is in a valid state for return to study.

Timetable Management

The video guides below will walk you through the core timetabling functionality in KentVision. A visual guide is available to help understand the categorisation of timetabled events in KentVision. Recorded training sessions are now available: 13 January , 04 February, 17 February

Subgroup Allocation

This video will show you how to manage unallocated students and move students between groups.

Module Related Updates

This video will show you how to update a module convenor, a subgroup event title and review modules for export to CMIS.

Non-Modular Events

This video will show you how to publish non-modular events and how they are accessed by students.

Additional Academic Events

This video will introduce the concept of Additional Academic Events and how they are managed.

Organisational/Booking Groups

This video will explain organisational/booking groups and how they are managed in KentVision.

Timetable Views/Look Ups

This video will display timetable views and look ups for students, staff and by module.

Skills Workshops Administration

This video will demonstrate the skills workshops dashboard for Language Express and English Language Workshop modules.

Central Administration

The videos below relate to functionality that is the responsibility of central administrative teams such as the Central Student Administration Office and Finance. The recording of the CoC Authorisation training session is available to view. The recording for Finance Management is available.