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KentVision video and training guides
Accessing the tutorials below
Use the list of functional areas for videos and tutorials that we’ll add to as the system goes live. To access the links, log in with your Kent details (for example, username pjs21@kent.ac.uk).
Teams support site
Users have access to a Microsoft Teams site called CSAO KentVision Training. Use it to access training materials and communicate with KentVision trainers and the wider support team.
Online live training sessions
- Training sessions are available to book.
- Training is delivered via Microsoft Teams so look out for the invitation once you’ve booked,
If you
have any questions or queries, please email kvtraining@kent.ac.uk.
Reports
Click to see a list of reports available
Result Letters
Click to view result letter templates
Module Assessment & Module Administration
Videos below cover the core functions of module assessment and give an overview of the module viewing options in the system.
Recorded sessions (approximately 55 minutes long)
Module Assessment Overview
5-minute overview of the differences between Kent Vision system and the Student Data System (SDS)
Module Marks Input
8-minute introduction to module mark entry in Kent Vision and the new concept of entering a mark and grade.
Module Assessment Patterns and Deadline Administration
How to view and request changes to an assessment pattern, and see a report of module assessment data for your academic centre.
Module Marks Export and Import
How to export a csv file for collation of module marks and grades, and import it into Kent Vision.
Module Administration
Overview of the module options on a student record for Divisional staff.
Attendance Management
The videos below will demonstrate all aspects of attendance recording and absence management.
Recorded training sessions are now available: 13 January 2021 , 27 January 2021, 15 April
Creating and Printing Attendance Sheets
This video will show you how to create and print attendance sheets individually and in bulk.
Module Attendance Entry
This video will demonstrate how staff can enter attendance data in the Kent Vision system.
Manage Student Attendance
This video will display how to amend student attendance data and record a notified absence.
Manage Module Attendance
This video will show users how to reset previously entered attendance data for an event and set an activity as cancelled.
Attendance Look Up (Module & Student
This video looks at the attendance look up facility for all staff by both module and student.
Change of Circumstances
The video guides below will guide you though how to request a change of circumstance for a withdrawal, course transfer and a change of mode of attendance. Recorded training sessions are now available: 12 January 2021, 08 February
Withdrawal Request
This video will demonstrate the process for creating and submitting a withdrawal request in the Kent Vision system.
Course Transfer Request
This video will demonstrate the process for requesting a course transfer.
Intermission Request
This video will demonstrate the process for requesting an intermission/suspension of student study.
Mode of Attendance Change Request
This video will demonstrate the process for requesting a change of mode of attendance.
Return from Intermission
This video will look at the steps required that a record for an intermitting student is in a valid state for return to study.
Timetable Management
The video guides below will walk you through the core timetabling functionality in KentVision. A visual guide is available to help understand the categorisation of timetabled events in KentVision. Recorded training sessions are now available: 13 January , 04 February, 17 February
Subgroup Allocation
This video will show you how to manage unallocated students and move students between groups.
Module Related Updates
This video will show you how to update a module convenor, a subgroup event title and review modules for export to CMIS.
Non-Modular Events
This video will show you how to publish non-modular events and how they are accessed by students.
Additional Academic Events
This video will introduce the concept of Additional Academic Events and how they are managed.
Organisational/Booking Groups
This video will explain organisational/booking groups and how they are managed in KentVision.
Timetable Views/Look Ups
This video will display timetable views and look ups for students, staff and by module.
Skills Workshops Administration
This video will demonstrate the skills workshops dashboard for Language Express and English Language Workshop modules.
Central Administration
The videos below relate to functionality that is the responsibility of central administrative teams such as the Central Student Administration Office and Finance. The recording of the CoC Authorisation training session is available to view. The recording for Finance Management is available.
Remote Registration
This video will guide you through the process of registering students in the KentVision system.
Authorisation of Change of Circumstance Requests
This video will show the process for the Central Administration teams to review and authorise a course transfer, an intermission and a withdrawal.
Finance Registration & Staff Overview
This video will step you through financial registration as completed by students and an overview of the staff finance pages.
Sponsorship Management
This video will guide you through a student request to add or edit a sponsor and the process for staff to complete this request.
Inclusive Learning Plan (ILP) Management
This video guide relates to the ILP processes managed by the Student Support & Wellbeing team.
Student Support
The video guides below relate to functionality pertinent to student support.
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Academic Adviser Management
This video guide will demonstrate all aspects of academic adviser management.
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Inclusive Learning Plan (ILP Management)
This video guide will look at the functionality for Divisional staff relating to student ILPs.
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Extenuating Circumstances: student request
This guide will walk through the process of raising an in-course student request
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Extenuating Circumstances: in-course approval
This guide will walk through staff approval of an in-course request
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Extenuating Circumstances: student request (BoE)
This guide will walk through the process of raising a Year End/Board of Examiners request.
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Extenuating Circumstances: year end approval
This guide will walk through staff approval of a year end/Board of Examiners request.
Postgraduate Research Administration
Supervisory Meetings
This video will look at the processes for researchers, academic supervisors and Research administrators in relation to Supervisory meetings
Managing Progress Review Meetings
This video will demonstrate the process of managing progress review meetings in KentVision.
Thesis Submission
This video will look at the process for thesis submission in KentVision.
Staff Portal and Student Communication
Scholarships and Bursaries
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Create and Approve Manual Awards
This video guide will illustrate how to create and approve a manual award for a student.
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Marketing Text and Selection Criteria
This video guide will demonstrate how to update marketing criteria for funds and who can apply.
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Scholarship and Bursary Process
This will cover requirements for reference data and the student application and staff processes.
Reporting Services (SSRS) Reports
Module Assessment /Board of Examiners
Module Administration and Attendance
Mitigation Committees and Board of Examiners
The video guides relate to Board of Examiner processes for Central and Divisional teams
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Board of Examiners Preparation
This video looks at the process run by the Central teams to prepare for a Board of Examiners
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Board of Examiners Secretary Screen
This video will guide you through the Secretary screen for internal and main boards.
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Mitigation Committee Screen
This video will demonstrate the mitigation committee screen in KentVision.
Result Letter Templates
Click on the links below to view the relevant letter template. This matrix details board progression outcomes for UG & PGT students and which letter template these link to.