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KentVision System Video Guides & Training
As we approach the go-live date for the KentVision system we will be adding a series of system demonstration video guides to give users a flavour of the new system across a range of functionality ahead of more formal training sessions in the New Year.
Once you click the links below you will be prompted for your Kent login (e.g. pjs21@kent.ac.uk) and password to access the video guides.
We are in the process of setting up a Microsoft Teams site (CSAO KentVision Training) which users will be enrolled onto in due course. This will provide a repository for training materials and a way for users to communicate with the KentVision trainer and wider support team for the system.
A training timetable for February 2021 is available and booking is now open. These initial sessions are primarily targeted at staff working in Divisions. Further sessions will be delivered March and April and once the system is live regular, weekly slots will be available for staff to book one-to-one sessions to discuss specific issues.
Booking is available. On landing on the calendar, the sessions available are displayed at the top of the screen. Click on a session and the available day(s) will be displayed in the calendar (all other days remain greyed out). Click on the day and the session time available then appears. Click on this and scroll to the bottom of the page, complete your personal details and click "Book".
All training will be delivered via MS Teams and when you book for a session a Teams invite will be generated and sent to your Kent email account along with an email confirmation. All sessions will be recorded and posted to the KentVision Training Teams site after the event.
If you have any questions or queries, please email kvtraining@kent.ac.uk.
Module Assessment & Module Administration
The videos available below relate to the core functions of module assessment. The final video is a general look at the functionality available to view modules in the system.
Recorded training sessions are now available: 11/01/2021, 25/01/2021, 10/02/2021, 24/02/2021
Module Assessment Overview
This presentation gives an overview of the differences in the Kent Vision system comparted to the current Student Data System (SDS).
Module Marks Input
The is video will introduce you to module mark entry in the Kent Vision system and the new concept of entering a mark and grade.
Module Assessment Patterns and Deadline Administration
This video will show you how to view and request changes to an assessment pattern and a report of module assessment data for your academic centre.
Module Marks Export and Import
This video will show you how to export a csv file for collation of module marks and grades and how to import these into the Kent Vision system.
Module Administration
This video guide will look at the functionality for Divisional staff in relation to modules on a student record in KentVision.
Attendance Management
The videos below will demonstrate all aspects of attendance recording and absence management.
Recorded training sessions are now available: 13 January 2021 , 27 January 2021
Creating and Printing Attendance Sheets
This video will show you how to create and print attendance sheets individually and in bulk.
Module Attendance Entry
This video will demonstrate how staff can enter attendance data in the Kent Vision system.
Manage Student Attendance
This video will display how to amend student attendance data and record a notified absence.
Manage Module Attendance
This video will show users how to reset previously entered attendance data for an event and set an activity as cancelled.
Attendance Look Up (Module & Student
This video looks at the attendance look up facility for all staff by both module and student.
Change of Circumstances
The video guides below will guide you though how to request a change of circumstance for a withdrawal, course transfer and a change of mode of attendance. Recorded training sessions are now available: 12 January 2021, 08 February
Withdrawal Request
This video will demonstrate the process for creating and submitting a withdrawal request in the Kent Vision system.
Course Transfer Request
This video will demonstrate the process for requesting a course transfer.
Intermission Request
This video will demonstrate the process for requesting an intermission/suspension of student study.
Mode of Attendance Change Request
This video will demonstrate the process for requesting a change of mode of attendance.
Return from Intermission
This video will look at the steps required that a record for an intermitting student is in a valid state for return to study.
Timetable Management
The video guides below will walk you through the core timetabling functionality in KentVision. A visual guide is available to help understand the categorisation of timetabled events in KentVision. Recorded training sessions are now available: 13 January , 04 February, 17 February
Subgroup Allocation
This video will show you how to manage unallocated students and move students between groups.
Module Related Updates
This video will show you how to update a module convenor, a subgroup event title and review modules for export to CMIS.
Non-Modular Events
This video will show you how to publish non-modular events and how they are accessed by students.
Additional Academic Events
This video will introduce the concept of Additional Academic Events and how they are managed.
Organisational/Booking Groups
This video will explain organisational/booking groups and how they are managed in KentVision.
Timetable Views/Look Ups
This video will display timetable views and look ups for students, staff and by module.
Central Administration
The videos below relate to functionality that is the responsibility of central administrative teams such as the Central Student Administration Office and Finance. The recording of the CoC Authorisation training session is available to view. The recording for Finance Management is available.
Remote Registration
This video will guide you through the process of registering students in the KentVision system.
Authorisation of Change of Circumstance Requests
This video will show the process for the Central Administration teams to review and authorise a course transfer, an intermission and a withdrawal.
Finance Registration & Staff Overview
This video will step you through financial registration as completed by students and an overview of the staff finance pages.
Sponsorship Management
This video will guide you through a student request to add or edit a sponsor and the process for staff to complete this request.
Student Support
The video guides below relate to functionality pertinent to student support. Recorded training sessions are now available: 12 February, 26 February
