User types and workflow

User types, permissions and workflow in Site Editor.

Basic user permissions

(content trained)
Local editorProfile editor
User admin 
Add page 
Edit page 
Move page 
Delete page 
Publish/unpublish page 
Create and edit staff profile 

Purpose - assuring quality

The user types below support a suggested workflow.

This to encourage collaboration between the central university strategy, which provides the overall direction and governance for the website, and the specific needs of schools and departments.

This is to help us work within the website policy

The main purpose of the workflow is to facilitate the creation of quality content. This helps us protect our brand, reputation and drive for recruitment.

Online content should always be strategic, of high-value and user-centred.

Central editor

This is a member of a central team which works in partnership with an assigned department or school to provide strategic guidance on content and editorial.

Their role is to:

  • Provide strategic steer
    by fulfilling the online marketing, recruitment, staff and student experience strategies

  • Guide content
    by working in partnership with department's Lead editor to evaluate, maintain and remove content. They also assess requests to ensure they align with the University’s strategies.

Lead editor (previously editor)

This is a member of a department (traditionally a marketing or admin person who oversees the website) who has had the necessary training to create content in Site Editor. 

They take on the responsibility as the content lead and designated representative for their department.

Their role is to:

  • Plan for content
    by following the recruitment cycle for their department Eg using editorial calendars to plan for upcoming content.

    This may be planning for exciting stories from news, events and sourcing imagery and video to help promote recruitment. They usually work with marketing experts in central teams to achieve this.
  • Uphold quality
    by being a moderator for their departmental web content. They are guided by the Central editors and work in collaboration with them. 
    They lead and direct the content within their department. They ensure existing content is updated and maintained by evaluating and removing low-value content.
  • Develop content skills
    by having ongoing training.

Local editor (previously contributor)

A local editor doesn't often edit web content and may not have experience in writing for the web, but is invited to contribute to a draft.

Their role is to:

  • Contribute to content
    by occasionally helping maintain content in a department or providing subject expertise to contribute to a specialist topic.

They won't be able to create or publish pages. This needs to be done by the Lead editor. 

The Lead editor will proof the content and make sure it adheres to house style and website policy.

Profile editor

A profile editor is able to add and edit a profile. 

Content is then proofed and edited to house style by the Lead editor before publishing.

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